Administrative Assistant & Visitor Services Associate | Albany, TX

OLD JAIL ART CENTER 

August 2021 

Administrative Assistant & Visitor Services Associate 

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POSITION INFORMATION: 

Administrative Assistant 

To assist staff and board in the maintenance of office related operations. Responsible for processing accounts payable, e-commerce sales and services, managing contracts & vendors, and other general clerical duties.  

Visitor Services Associate  

Ability to greet and provide general information to visitors and callers regarding museum exhibitions and operations. Oversees operations of gift shop and visitor information area. Assists in monitoring visitors to ensure collection safety. 

RESPONSIBILITIES: 

Administrative Assistant 

Provides general administrative support for museum staff 

Maintains inventory of general office supplies and orders for staff needs 

Works closely with staff and accounting firm to process, record and file accounts payable 

Visitor Services Associate  

Greets and provides relevant information related the museum, collections, and exhibits to physical visitors as well as inquiries via phone and email 

Responsible for monitoring visitors during visits to ensure collection safety 

Processes and manages sales of gift shop/online sales via digital payment processing platforms 

Manages and maintains gift shop inventory 

Responsible for opening and closing duties 

Coordinates OJAC rental contracts and events   

General Personnel 

Demonstrates respect for visual arts, history and associated education 

Remains well informed of current exhibitions, collections and programs 

Maintains a professional, respectful, and serviceoriented focus when interacting with museum staff, visitors and the public 

Performs all duties in a manner that promotes public confidence in the museum and its employees and in accordance with ethical standards. Adheres to all agency policies and procedures 

Available for occasional evening, weekend and/or holiday work at special events and programs 

Willingness and ability to lift at least 50 lbs. 

Performs all other duties as assigned 

REQUIREMENTS: 

College degree preferred 

Some costumer/ visitor service experience required 

Excellent communication and interpersonal skills 

Professional appearance and behavior 

Proficiency in Desktop Publishing (Microsoft Suite) and Creative Cloud (Photoshop, Illustrator, etc.) 

Proficiency with digital payment processing platforms (Square, Stripe, etc.) 

Proficiency with social media/ marketing tools (Constant Contact or equivalent e-news vehicle), Facebook, Instagram, Pinterest, Vimeo, etc.) 

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Salary range 30-32K, commensurate with experience. Generous vacation/ PTO Benefits, Managed 401K and full health insurance package. 

Open immediately. EOE. 

Send resume cover letter and two professional references to: pkelly@theojac.org  

No telephone inquiries.