Assistant Director of Archives | Fredericksburg, TX

Classified Job Listing,
Admiral Nimitz Foundation/National Museum of the Pacific War
Center for Pacific War Studies – Assistant Director of Archives


Founded in 1971 as a 501(c)3, the Foundation since 2005, in an agreement with the Texas Historical Commission, manages and provides financial support to the State-owned National Museum of the Pacific War in order to:

· Preserve and exhibit the material history of the war in the Pacific and Indo-China during World War II;

· Offer and participate in programs that honor all veterans past and present and in programs that provide strategic insights into national security issues affecting our country;

· Support education concerning the American experience in the Pacific Area during World War;

· Preserve and exhibit the material history of Fleet Admiral Chester W. Nimitz; and,

· Provide the general public, researchers, teachers and historians with a readily accessible platform for the exploration of the War in the Pacific during World War II.


The Assistant Director manages digital collaborative partnerships internally and externally to extend the reach and impact of CPWS/NMPW collections. Develops and manages volunteer/intern program. Administers and manages collection inventories. The Assistant Director may also accept patron requests and donations. Reports to Archives and Library Director at the Center for Pacific War Studies.

Scope of collection

The Archives and Library collection at the National Museum of the Pacific War reflects the wartime lives and experiences of service members from all branches of the military who participated in the Asiatic-Pacific Theater of World War II. The bulk of the collection consists of letters, diaries, scrapbooks, photographs, documents, oral histories, and ephemeral items that relate to individual service members. Research collections contributed by historians and archives kept by several reunion associations make up the remainder of the collection.


1. Manage the archive’s digital assets and digital repository, including both accessioned collections and institutional records by:

· Coordinating off-site and onsite digitization projects

· Creating, describing, preserving, and providing access to archival assets

i. Managing assets in a digital asset management system

ii. Uploading digital collections to the archive’s online digital repository

· Creating metadata records

2. Administer and manage archival inventories as defined by SOP.

3. Develop and manage archival volunteer and intern programs.

4. Evaluate potential donation offers and interact with donors to arrange receipt of archival donation if accepted. Meet with donors onsite to discuss and determine the donation of items to the collection. (Occasional travel may be involved.)

5. Provide reference or research assistance. Advise and assist onsite researchers in the use of archival materials.

6. Cooperate and coordinate with other departments in the museum campus to plan events, fulfill museum needs and promote the museum and its collections through a variety of media and events, including guided tours of the archives, library and reading room as requested.

7. Maintain awareness of latest Archives and Library scholarship through professional journals and conference attendance.

Required Qualifications

Master’s Degree in Library Science. Five or more years of relevant experience in a museum or library archives or special collection setting including at least two years of management experience in increasingly responsible positions or a combination of education and relevant experience.

Relevant experience may include:

1. Experience with digitization activities

2. Experience managing volunteers or interns

Preferred Qualifications

Society of American Archivists Digital Archivist Specialist Certification. Direct experience with digital preservation workflow assessment and implementation. Experience with digital preservation tools and systems.

Equal Employment Opportunity Statement: 

The Admiral Nimitz Foundation is committed to a policy of Equal Employment Opportunity with respect to all employees, applicants, and interns for employment. We recruit, hire, train, and promote without discrimination due to race, color, sex, age, disability, religion, citizenship, national origin, military or veteran status, marital status, gender identity and expression, sexual orientation, and any other status protected by applicable federal, state, or local law. 

This is a Full Time, salaried position in the range of $47,000 to $50,000 with health insurance, sick leave, paid vacation and holidays. A 401-B retirement savings account is offered. The applicant’s lifestyle must be flexible enough to work evenings and weekends, when required.

Please submit cover letter, resume, and three references to Chris McDougal, Director of Archives & Library,