Collections Manager & Registrar  | Odessa, TX

Posted By: Brittany Petrilli Classified Job Listing ,

 

 

 

Employment Opportunity 

 

Position: Collections Manager & Registrar 

Hours: Full Time (40 hours per week) 

Annual Salary Range: 42,000-47,000, plus employee benefits package 

Open till filled (posted on 11/10/2021)  

  

Reporting to the Curator, the Collections Manager & Registrar assumes responsibility for the following Museum functions: registration/collections management; exhibition preparation/ installation; graphic design/production as well as website and social media maintenance.  Apart from record keeping and maintaining archival systems they assist with loans, bequests, donations, acquisitions from individuals/organizations as well as the installation of exhibitions. This position entails designing museum publications, interpretive text, graphics and marketing materials.  

 

The Collections Manager & Registrar assumes responsibility for the care and maintenance of the ENAM permanent collection. Maintains records of accession, condition, location of objects and is responsible for the update and maintenance of the Collections Data Base – Past Perfect in accordance to museum standards. In addition, assumes responsibility for movement, packing/unpacking, shipping of objects on loan and in the permanent collection and ensures conformity to insurance regulations and best practices. 

 

Assists the curator with exhibition preparation and installation as well as helps design and produce gallery labels; signage publications and print materials. Curatorial opportunities will be a part of this position. 

 

Qualifications desired include a MA in Museum Studies or related discipline, BA minimum. Experience working in a related capacity; understanding of Collections Management functions and familiarity with Museum environment and professional best practices. 

 

For more information regarding this opportunity including a list of desired qualifications, please see the full position description available on the ENAM website:https://www.noelartmuseum.org/job-openings

If interested, please forward your cover letter, current resume, and list of three references by email to director@noelartmuseum.org or by mail to: 

Attention:   Sheila Perry 

Ellen Noël Art Museum 

4909 University Blvd 

Odessa, Texas 79762  

 

Job Description: Reporting to the Curator, the Collections Manager & Registrar assumes responsibility for the following Museum functions: registration/collections management; exhibition preparation/installation; exhibition graphic design/production.  Apart from record keeping and maintaining archival systems they assist with loans, bequests, donations, acquisitions from individuals/organizations as well as the installation of exhibitions. This position entails designing museum publications, interpretive text and graphicsCuratorial opportunities will be a part of this position. 

 

 

 

RESPONSIBILITIES: 

 

Collections Management 

  • Assumes responsibility for the care and maintenance of the ENAM permanent collection. Maintains records of accession, condition, location of objects and is responsible for the update and maintenance of the Collections Data Base – Past Perfect in accordance to museum standards. 
  • Assumes responsibility for movement, packing/unpacking, shipping of objects on loan and in the permanent collection and ensures conformity to insurance regulations and best practices. 
  • Accessions, catalogue and checks the condition of objects on loan or in the permanent collection. 
  • Monitors humidity and temperature readings in the gallery and produces reports monthly. 
  • Responds to inquiries and requests for information as directed by the Curator. 
  • Creates and maintains orderly systems for the management of collections in keeping with standard museum practice. 
  • Assumes responsibility for the numbering, cataloging and storing the museum’s collections as well as the training of volunteer support and interns to aid in these tasks. 
  • Coordinates all aspects of borrowing and lending objects, including loan and gift documents upon request by the Executive Director or Curator. 
  • Arranges for insurance of the collections and borrowed art work. 
  • Produces documentary photographic digital prints of the collections and details of objects on loan or in the collections for the museum’s records. 
  • Acts as Museum liaison with the Smithsonian and other individuals/organizations for loans, bequests, donations, acquisitions as directed by the Curator. 
  • Oversees logistics for traveling exhibition produced by ENAM 
  • Provides current information on the collection, its location, status, and condition. 
  • Records monthly spot checks of the collections and performs annual detailed full inventory of the collections. 
  • Researches artists and documents art work copyright 
  • Sorts and files newspaper/magazine clippings pertaining to Museum and maintain archival closet 
  • Supervises staff cleaning of collections storage area and the periodic cleaning and condition of all outdoor sculpture. 

 

Exhibition Preparation and Installation 

  • With the Curator, prepares works of art and objects for exhibition. 
  • Assists the Curator in the preparation, (de)installation, lighting and placement of all objects in exhibitions. 
  • Trains and oversees volunteer prep crew in art handling and installation techniques and best practices. 
  • Oversees all packing and unpacking of borrowed exhibitions materials and ensures proper documentation. 
  • Arranges for shipping and insurance and shipping estimates for budgeting purposes. 
  • Together with the Curator, prepares all purchase orders related to exhibit supplies and services for budget purposes. 
  • Prepares cases, pedestals, and other components of exhibits. 
  • Controls entry into and maintains record of entry and exit of all persons entering the collections storage vault. 
  • Monitors all cleaning of the building in galleries or other areas where art is displayed. 
  • Assists in creating and maintaining a storage plan for non-art items.  
  • Supervises daily maintenance of and operation of all exhibitions, including audio-visual components and security checks of exhibited works. 

 

Additional duties 

  • Assumes responsibility for the design and production of gallery labels and signage.   
  • Works on design of museum exhibition publications with Curator and/or ED. 
  • Curatorial opportunities will be a part of this position. 
  • Other duties as assigned. 

 

Education and Experience: 

  • Master’s degree in museum studies or related discipline preferred; BA essential. 
  • Experience working in a related capacity. 
  • Understanding of Collections Management functions 
  • Familiarity with Museum environment and professional best practices 
  • Understanding of Past Perfect software (or similar software). 
  • Ability to write condition reports 
  • Experience with creating publications and design layout would be an asset. 

 

Key Competencies: 

  • Excellent oral and written communication skills. 
  • Planning, prioritizing, multi-tasking and organizational skills. 
  • Problem assessment and problem solving. 
  • Ability to work closely with and take direction from others on team ie: Curator, ED 
  • Flexibility and ability to adapt and work in the best interest of the Museum 
  • Computer knowledge and use of programs ie: InDesign, Word, Excel, Photoshop. 
  • Knowledge of art and design 

Prepared 8 November 2021