Executive Manager | Houston, TX

Posted By: Anna Arms Classified Job Listing,

Executive Manager (Part-Time)

Houston Museum District Association

Job Opportunity

The Houston Museum District Association (HMDA) is conducting a search for an Executive Manager

who will provide administrative and logistical support for HMDA. Currently, the 19 members of the

HMDA serve approximately 7 million visitors per year and the Museum District is an important tourism

destination, a vital educational resource and a major asset as Houston competes in the global economy.

Further, HMDA promotes Houston as a cultural destination, publicizes activities of member museums

and support projects that enhance relationships between public-facing cultural institutions.

TITLE: Executive Manager

REPORTS TO: Co-Presidents, Board of Directors

START DATE: October 2021

SALARY: 40-45K, approximately 20 hours per week (future opportunity for full-time employment)

Primary Duties and Responsibilities:

The Executive Manager is responsible for providing administrative support to the Co-Presidents,

Committee Heads and Board of Directors; managing development, finance and communications.


• Organize meetings of Co-Presidents, Committee Heads and Board of Directors; prepare meeting

agendas and relevant materials

• Prepare meeting minutes and maintain all records

• Research issues and disseminate information to board members

• Provide administrative support and assist with special projects, including the strategic planning

• Implement Board decisions

• Answer, screen, and forward incoming calls and emails while providing basic information when



• Facilitate new and existing grant applications and reports; maintain foundation records and

research new grant prospects

• Manage member and donor database

• Prepare correspondence

Finance and Operations

• Manage office space, equipment, supplies, including computers/IT, printers, and phones

• Manage vendor relationships, including cost comparisons and negotiating contracts

• Monitor budgets

• Liaise with and oversee contract finance officer/bookkeeper

• Administer insurance policies and lead the annual renewal process

Communications & Marketing

• Maintain and update website and social media accounts

• Coordinate and manage communications and marketing to the public

• Communicate marketing and PR inquiries and other opportunities with members

Professional Skills and Qualifications

• B.A. required

• Organized and energetic self-starter who is passionate about art and culture

• Detail oriented, and enjoys completing tasks on time and in an efficient manner

• Excellent oral and written communication skills

• Strong computer skills. Must be fully proficient in available software, including Microsoft

Office Suite, in particular, Microsoft Excel


Send resume and cover letter (Word or PDF) by August 15, 2021 to:


Only those applicants selected for interviews will be contacted. No phone calls, please.

HMDA is an Equal Opportunity Employer (EOE) that values workplace diversity. HMDA does not

discriminate on the basis of race, color, creed, age, gender, gender identity or expression, national

origin, religion, ancestry, disability, marital or partnership status, or veteran status.