Processing Archivist | Fredericksburg

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Position Description 

Center for Pacific War Studies – Processing Archivist   


The Admiral Nimitz Foundation (ANF) was founded in 1971 as a Texas 501(c)(3), non-profit corporation. Since 2005, ANF, in an agreement with the Texas Historical Commission (THC), manages and provides financial support to the State-owned National Museum of the Pacific War                   in order to:   

  • Preserve and exhibit the material history of World War II in the Pacific and China-Burma-India theaters during World War II;     

  • Offer and participate in programs that honor all veterans past and present and in programs that provide strategic insights into national security issues affecting our country;   

  • Support education concerning the American experience in the Pacific Area during World War II;   

  • Preserve and exhibit the material history of Fleet Admiral Chester W. Nimitz;   

  • Provide the general public, researchers, teachers and historians with a readily accessible platform for the exploration of the war in the Pacific during World War II.   


Working under the supervision of the Director of Collections and Exhibits, the Processing Archivist will arrange and describe collections, and produce finding aids, and will utilize both the “More Product, Less Process” (MPLP) and flexible levels approaches to create the greatest possible access to collections in the archives.  The Processing Archivist will also prepare material for digitization, including separating materials, assigning identifiers, and other related tasks, and will be trained to support research requests. 

Scope of Collection 

The Archives and Library collection at the National Museum of the Pacific War reflects the wartime lives and experiences of service members from all branches of the military who participated in the Asiatic-Pacific Theater of World War II. The bulk of the collection consists of letters, diaries, scrapbooks, photographs, documents, oral histories, and ephemeral items that relate to individual service members. Research collections contributed by historians and archives kept by several reunion associations make up the remainder of the collection.  


  • Arrange and describe collections.  

  • Produce paper and electronic finding aids in accordance with standard professional practices. 

  • Prepare material for digitization, including separating materials, assigning identifiers, and other related tasks.  

  • Perform reference services when needed.  

  • Perform or assist in fulfilling research requests for both internal and external clients. 


  • Master’s degree from an accredited library school with an archival concentration or equivalent professional experience and/or continuing education.  

  • 1-3 years hands-on archival processing experience and ability to apply MPLP theory and methodology.   

Preferred Skills and/or Comprehension

  • Experience with preparing documents for digitization. 

  • Experience providing reference services and procedures. 

  • Familiarity with archival best practices.  

  • Experience with archival processing.  

  • Experience creating DACS-compliant, EAD-encoded finding aids.  

  • Working knowledge of LCSH.  

  • Familiarity with library cataloging 

  • Excellent attention to detail.  

  • Ability to work independently and efficiently in a collaborative environment.  

  • Excellent oral and written communication skills. 

  • Experience using Re:discovery or a similar archival management system.  

  • Familiarity with significant people, places and events associated with the Asiatic-Pacific Theater in World War II.  

Job Benefits

This is a full time, salaried position in the range of $42,000 to $45,000 with health insurance, sick leave, paid vacation and holidays. A 403(b) retirement savings account is offered.  The applicant’s lifestyle must be flexible enough to work evenings and weekends, when required.    

Equal Employment Opportunity Statement:    

The Admiral Nimitz Foundation is committed to a policy of Equal Employment Opportunity with respect to all employees, applicants, and interns for employment. We recruit, hire, train, and promote without discrimination due to race, color, sex, age, disability, religion, citizenship, national origin, military or veteran status, marital status, gender identity and expression, sexual orientation, and any other status protected by applicable federal, state, or local law.    

To Apply:   

Please submit cover letter, resume and references to Reagan Grau, Director of Collections and Exhibits,